Yosemite West Property & |
The meeting was called to order by Vice President Kelly Rich (standing in for Tom Lambert) at 7:10 p.m., and it was agreed that the agenda already circulated electronically was to be used as the core agenda - numbering of items might be different to the usual format.
Directors Present: Bill Duff, Rea Jackman, Kim O'Neil, and Kelly RichThe minutes from the April 20, 2011 were not available for Board review and approval. Kelly Rich agreed to contact Tom Lambert who took minutes and ask him to provide the official set of minutes for review and approval at the next meeting.
The Q1 2011 report was submitted at the April 20, 2011 meeting and Q2 2011 has not closed, so unless the next meeting is after June 30, 2011, there will be no quarterly Treasurer's report. Kim O'Neil raised the point that the Bylaws require a review of the financial records prior to the annual meeting. This review is not a full audit, but an overview that these are accurate and in line with policies and procedures. Kelly Rich agreed to carry out the financial review. The Treasurer has sent invitations to new property owners inviting them to join YWPHI.
John Mock reported on the following:
The Board thanked John and Kim for their efforts with this very challenging project.
John Mock also reported on the following:
It was explained that a "hose lay" was the process of attaching a fire hose to a fire hydrant, and getting water to the hose. But it also involves a time-consuming laying out, drying and rolling away of the actual hoses for storage purposes. This particular exercise is aimed at preparing Yosemite West volunteers to be able to carry out prior to the arrival of the actual fire services. YWPHI owns the hoses and the Board approved their use for the practices. YWPHI used to arrange this practice and the last hose lay was May 15, 2007. There had been a number of requests for this practice to be reintroduced. The Mariposa County Fire Department had been contacted and a hose lay supervised by the fire department is scheduled for July 27, 2011 at 3 p.m., at the fire hydrant on the corner of Henness Circle and Azalea Lane.
Malcolm Neal had volunteered to inventory the fire equipment and to coordinate the hose lay. Malcolm also reported that he would confirm the date. The Board agreed to send and email with this information to volunteers. The hose lay is going to be filmed and put onto DVDs for distribution and future use. The Board thanked Malcolm for stepping up and volunteering, and reaffirmed that YWPHI will reimburse any of his out-of-pocket expenses.
Some discussion began on how this practice could be programmed in order to maintain the capability on an ongoing basis. It was agreed to hold this over to the next available meeting.
Due to time constraints, this agenda item was tabled for the next available meeting.
Kim O'Neil agreed to act as the "guest editor" for the next issue of the newsletter. All Board members were inviteded to be involved in supplying articles for the newsletter and for carrying out a review of the final draft at the next meeting. The latest date for input is July 15, 2011.
Kim O'Neil reported that the updated telephone tree was distributed on May 17, 2011 via a password-protected secure folder on the YWPHI website. Some discussion ensued on the fact that updating was an ongoing process and on actual usage of the list. It was agreed to review these items at a future meeting.
The Memorial Day Clean-up with the volunteer task force was not completed as planned due to the weather .Individuals are doing what is necessary to clear their lots when the opportunity arises.
The Memorial Day Weekend picnic went off despite temperatures in the 30s and 4 inches of snow. Twenty-five people attended,of which 4 were Board members - Bill Duff, Rea Jackman, Kim O'Neil, and Mike Stepien. The event had to be moved into Debbie Hagan's garage. The guest speaker Don Florence, Emergency Planner for Mariposa County, spoke about the Local Hazard Mitigation Plan.
At the next meeting, the Board will discuss the issue where a Board member was contacted by a Yosemite West property owner asserting that because YWPHI was organising the annual clean-up and that the road to the burn pile was in a bad condition due to the weather that YWPHI would be liable for any damage to vehicles.
It was proposed that the member survey discussed at a previous meeting should be finalised and sent out with the next newsletter. Bill Duff agreed to finalise the draft and get it to Kim O'Neil by July 15th. Kelly Rich requested that the final draft be circulated again to Board members for those who hadn't already commented.
Rea Jackman proposed having a barbecue in July. With winter weather impacting attendance at the Memorial Day picnic, and the future of the annual Holiday Open House under review (to be discussed at the next Board meeting), there may be interest in having a gathering for a larger number of members. Mike and Barbara Steien offered their house for the event along with barbecues. Everyone agreed that this a good idea and the Board approved a budget of $500 for the event. Kim O'Neil agreed to email an invitation to the membership about the event, including a request for an RSVP, once Rea reconfirms the date with the Stepiens.
John Mock requested the opportunity to propose an item for the Board to consider. He had in his possession, a set of documents covering the development of Yosemite West from its beginning. He also explained that the National Park Service was considering expansion and digitization of such documents. There would be some costs associated with this for YWPHI, but that these could be minimised by coordinating efforts with NPS. The proposal was to allow John to find out what would be involved and to report back to the Board. The Board gave their full approval to this proposal.
The meeting was adjourned at 8:30 p.m.
The next meeting has been rescheduled from Wednesday, July 7th to Thursday, July 21st at 7 p.m. at Rea Jackman's house and by conference call in.
Respectfully submitted,
Bill Duff
YWPHI Secretary
 Copyright text © Yosemite West Property & Homeowners, Inc. 2003-2012, Copyright photographs © John Mock 2004-2012. All rights reserved. Unauthorized redistribution of this document is prohibited. Updated February 7, 2012. |